Comprehensive Task Management
Keep your team accountable and operations running smoothly with powerful task management. Assign, track, and manage tasks for staff, residents, and organizations with automated workflows.
Key Benefits
Ensure nothing falls through the cracks
Task assignment and tracking
Progress monitoring
Accountability tools
Maintenance coordination
Resident task management
Team productivity optimization
Features & Capabilities
Key Tasks capabilities for your facility
Smart Task Assignment
Create and assign tasks with intelligent routing to staff, residents, or external organizations with automated deadline tracking.
- Drag-and-drop task assignment
- Automated deadline reminders
- Priority-based routing
- Bulk task creation
Real-Time Progress Tracking
Monitor task completion with visual progress indicators, status updates, and completion analytics.
- Visual progress dashboards
- Completion rate analytics
- Bottleneck identification
- Time tracking integration
Accountability Management
Ensure accountability with task ownership, approval workflows, and completion verification.
- Clear task ownership
- Approval workflows
- Photo verification
- Digital signatures
Maintenance Workflows
Streamline property maintenance with work order management, vendor coordination, and completion tracking.
- Work order generation
- Vendor management
- Photo documentation
- Cost tracking
Recovery Program Tasks
Support resident recovery with structured task programs, daily accountability, and progress milestones.
- Recovery milestone tracking
- Daily check-in tasks
- Goal setting and monitoring
- Progress celebrations
Advanced Analytics
Generate comprehensive reports on team productivity, completion rates, and operational efficiency.
- Productivity metrics
- Completion rate trends
- Team performance analysis
- Custom reporting
Workflow Automation
Automate repetitive tasks and create intelligent workflows that adapt to your operational needs.
Smart Workflows
Create automated task sequences that trigger based on events, schedules, or conditions.
Task Templates
Build reusable task templates for common operations like admissions, maintenance, and programs.
Auto-Escalation
Automatically escalate overdue or high-priority tasks to supervisors or management.
Team Collaboration
Foster teamwork with collaborative task management, communication tools, and shared accountability.
Team Tasks
Assign tasks to teams with shared responsibility and collaborative completion tracking.
Task Communication
Enable task-specific communication with comments, updates, and file attachments.
Frequently Asked Questions
Can I assign tasks to residents as part of their recovery program?
Yes, you can create and assign tasks to residents for daily chores, program requirements, job search activities, meeting attendance, and other accountability measures. Residents can view their assigned tasks on the resident portal, and staff can track completion to support recovery progress.
How does task assignment work for maintenance requests?
When a maintenance issue is reported, you can create a task and assign it to staff, a specific vendor, or a maintenance team. The task includes all relevant details like property, urgency level, and description. You can track progress, add notes, attach photos of completed work, and maintain a full history for each property.
Can I set up recurring tasks for routine operations?
Yes, recurring tasks can be scheduled daily, weekly, monthly, or on custom intervals. This is perfect for routine inspections, weekly house meetings, monthly fire drill reminders, or any regular operational tasks. The system automatically creates new task instances on schedule.
How do staff receive notifications about assigned tasks?
Staff receive notifications via email and push notifications (on mobile) when tasks are assigned to them. They also get reminders for approaching deadlines and can view all their tasks in a personal dashboard. Managers can see task assignments across all staff members.
Can I track task completion history and staff performance?
The system maintains complete task history including assignment dates, completion times, and any notes or attachments. You can run reports on task completion rates by staff member, average completion times, and overdue task trends to identify performance patterns and operational improvements.
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